An Author’s Guide To Skype School Visits With Guest Iza Trapani!!!

Happy St. Patrick’s Day, Everyone!

I have a present for you!

It’s not green.  And it’s not Irish.  But it’s still a great present 🙂

Remember on Friday I promised a guest post on a very interesting topic?

Ta-da!

Allow me to introduce the multi-talented and delightful Iza Trapani!

Author/Illustrator Iza Trapani

Hi Iza!

Thank you so much for joining us today!

I personally am very interested in the topic of Skype school visits.  I think they’re a wonderful alternative to in-person visits for many schools, allowing authors and illustrators to visit classrooms without the expense associated with in-person visits.  Having never done one myself, I was curious to know the details of how one goes about it, and I thought you guys might like to know too!  So I asked Iza (who is a pro :)) to elucidate, and she very kindly did (VERY kindly because not only did I ask her for a guest post, it was on short notice!)

Take it away, Iza!

While an in-person school visit is always better, a Skype session is a nice alternative for schools  struggling with tight budgets and/or for schools wanting to invite an out-of-state author. Most authors charge travel expenses  in addition to their presentation fees, so it can get expensive. Skype visits are a convenient and affordable option. They are also great for authors and illustrators who are often up against deadlines.  Cutting out the travel leaves more time for the works in progress.

I’ve been doing skype visits for a couple of years now, and I’m glad to share my experience.


Getting Skype Visits

Advertising for Skype visits is no different than for in-person visits. On my website I have a link with information on my school visits. It includes a description of my presentation, a short video of me presenting to a class, my fees, list of my titles, short bio,  feedback on my presentations and more. When a school contacts me, I also have a school visit PDF that includes all the relevant info plus references. A few years ago we added a blurb that I am now available for Skype visits as well. When I started doing Skype, I sent out an e-mail announcement to all my school contacts, teacher friends, and fans. A few years ago I’d also sent out a flyer to numerous schools within a 50 mile radius. The flyer had a brief bio, description of my presentation and contact info. I am also listed in Arts in Ed directories in several counties. Mostly, the schools find me either via my website or by word of mouth. Because my writing and illustrations (especially) are so time consuming, I can not do too many school visits. But that is a personal choice. Some authors do lots of school visits and I am sure they promote much more aggressively than I do.



Setting up the Session

I set up right in my studio which has good, glare-free northern light and overhead track lights.  My laptop will rest on a small table. I’ll have a stool to sit on and my materials (illustration samples, books I’ll be using etc.) will be within reach on top of my flat file cabinets on the left. To my right will be an easel with an 18×24 pad on which I’ll do drawing demonstrations. Behind me, a low bookshelf will showcase some of my books face out. It makes a nice backdrop.

Before doing my first school visit I did a test with my sister (in Poland!)  to make sure the light was good, that the books behind me were well arranged and that the easel was at the right height. When I first started I was worried that the class wouldn’t see me well, but I soon learned that the image I see of me in the little window on the bottom right in Skype is what they are seeing. I can tilt the computer screen to adjust the view as needed.

Makeup? Attire?

One of the advantages of a Skype visit is that I don’t have to fuss over my appearance. First of all, it’s never a crystal clear image-at least not on my end. I rarely wear make-up but I  will wash my hair and wear a nice, casual top for the session. It doesn’t matter what’s on my bottom half- clown pants or a tutu- they won’t see it 🙂

Interruptions?

I turn off the phone and leave a note on the front door. If it’s UPS or FedEx, they can drop off in our front foyer.  My big Mastiff, Jambo, might stay in my husband’s shop- but I have had requests from some schools that the kids wanted to see my pets, so in those cases I will leave him with me. Part of the attraction of Skype is seeing the author at home.


 Technical Problems

Sometimes there are technical problems – usually no sound. So far, the problems  were on the school’s end and were quickly fixed. A quick test Skype with the teacher ahead of time is always a good idea. I also do a test Skype with a friend or relative beforehand.

Sound can be a bit problematic. When the children join me in singing there is a slight delay. Also, I don’t always hear the children when they ask me questions; the teachers usually have to repeat them, and I can hear the teachers just fine. They say they can hear me very clearly, so I am glad about that.


My Presentation

My Skype presentations are the same as my in-person visits. I start off with a short intro, telling a little bit about me- how I was born in Poland and came to the U.S. when I was seven and went right into first grade not speaking any English, and then how my dream of making books for children came true. Then I sing/read one of my nursery rhyme books, and I’ll have the kids sing at least the first verse along with me. Then I will discuss the bookmaking process, talk a bit about getting ideas and turning them into stories, and then the many revisions that are needed. I will show samples of my storyboards, dummy sketches, color studies and final art. I will also show some of my rejected works- paintings I had started but wasn’t happy with. And I have some press sheets to show them so they can understand the printing process. After that I will do Q+A then go on to a drawing demonstration. I’ll choose a character from one of my books and have the kids think of some ideas of what the character could be doing and I will draw it for them. Then I’ll ask the kids to help me add details to the drawing and I will put them in. A typical scene might be a bear riding on a skateboard and juggling. For details they will ask me to put in the sun, birds, bunnies, flowers, ladybugs, etc. I love that! There are so many edgy books out there and it’s reassuring to me to know that kids are still charmed by the beauty and wonder of nature.


My books are ideal for preK to 1st grade, but I will also present to older kids. I will adjust my presentations- doing more singing and reading with the little ones and more bookmaking discussions with the older kids.

Fee

I charge $150 for a 45 minute to 1 hr session. My in-person visits are $250 per session plus travel expenses beyond 50 miles. I will do up to 4 presentations in one day. In both cases, the school will send me a check after the visit.

And that’s all there is to it! 🙂

Thank you, Susanna, for featuring me. I hope this info is helpful to your many wonderful readers!
Thank YOU, Iza!  I’m sure I speak for all of us when I say it was very interesting and enlightening!
Iza is the author and illustrator of 20 lovely picture books for children, including Itsy Bitsy Spider (a favorite in our house), Twinkle Twinkle Little Star, The Bear Went Over The Mountain, Little Miss Muffet and many more. She is also the illustrator of 4 books written by other authors.
Teachers, you can learn all about Iza’s school visits here:
and everyone – teachers, parents, readers, writers, homeschoolers, librarians, kids etc. – you can find Iza around the web here:

www.izatrapani.com
http://izatrapani.com/blog
Like me on Facebook
Follow me on twitter

I hope you enjoyed learning about Skype visits (I know I did! :)) and if you have any questions, I think Iza will be happy to answer in the comments!

Have a marvelous Monday, everyone, and once again, Happy St. Patrick’s Day! 🙂

121 thoughts on “An Author’s Guide To Skype School Visits With Guest Iza Trapani!!!

  1. Stanley & Katrina says:

    What a fabulously informative post. Thank you very much. The few sessions that Neighbor Girl has done, she has enjoyed immensely. This is such paw-riffic information. Thank you for sharing with us, Iza. Thank you, Susanna for having her as a guest. Have a paw-riffic day, all! ~Stanley & Katrina

  2. Vivian Kirkfield says:

    Will do, Stacy. 🙂 Looking forward to it…and thanks for the comment on the 12×12 1st 250 words post. 🙂

  3. Tracey Cox says:

    Thank you Iza and Susanna!!! I've started Skyping this year and… I. Am. Loving. It! I love the fact that I can visit almost anywhere in the world and get children (and adults) excited about literacy. I have my name listed on a few websites that are about Skype Visits and I also list it in an email I sent out to the media specialists in my state twice a year. I'm glad to see you list your price. 🙂 I do too. Some people don't like too, but I think it is beneficial for both parties. I even had an extra link for fundraising ideas, if I'm out of their price range.
    Glad to see that what I'm doing is basically what you are doing. Good luck!

  4. Tracey Cox says:

    Skype In The Classroom is one, BUT it has to be free through them: https://education.skype.com/
    This has given me great exposure and the confidence I needed.

    The other one (I just checked) has been revamped and no longer lists other authors. 😦 BUT I got some references from that site.

    With the first link, you can upload your different lessons for the teachers/media specialists to look at. I would suggest uploading them at different times though. This will keep you towards the top and not seeming to spam them.

  5. Janet Johnson says:

    Such a great post! So informative and helpful. Thank you for setting this up, Susanna, and thank you for sharing your knowledge, Iza. I really appreciate it!

  6. Susanna Leonard Hill says:

    Glad you liked it, Janet! I'm sure you'll be making use of the info in no time when your book is published and schools are knocking on your door for visits! And in the meantime, there's probably a way to incorporate Skype into hackey sack 🙂

  7. Tracy Campbell says:

    Hi Susanna and Iza, I was having technical difficulties this week commenting on blogs, but I'm back in the game. Thank you so very much Iza for always being so willing to share your information. It's obvious, you care about others. I'm definitely keeping this post. Thanks Susanna for having Iza drop in for a visit. 🙂

  8. Iza Trapani says:

    Teresa, if I can do it, YOU can do it! I used to be painfully shy and I still doubt my speaking abilities, but I had no choice but to get over it 🙂

  9. Iza Trapani says:

    Thank you, Vivian! And yes, I think for something like this some standard of pricing is beneficial. I feel my price is fair and in the ballpark of other authors I've spoken with or researched. I'm glad you liked it!

  10. Karen Lange says:

    This is a wonderful idea! Thank you both for the interview!. There is so much potential for authors and other guest speakers this way. I think it opens up the world even more for students, and it must be a help to teachers as well.

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